Caroline Fry is working in Special Collections for the next three weeks as part of a for-credit internship through Georgia College. She is a junior majoring in Management Information Systems.
Although Special Collections is for the most part practically perfect in every way, mistakes still manage to occur every now and then — and sometimes they’re beyond our control. Recently we received several boxes of papers from Central State Hospital that belonged to Payton B. Cook, a clinical chaplain at the hospital from the 1960s-1990s who passed away in 1998 (you can read more about him here). Yesterday, we got a call saying that the Payton B. Cook papers that we acquired from the Central State Local Redevelopment Authority needed to be returned because we do not have the proper clearance to keep it at Georgia College. It turns out that when Mike Couch, the executive director of the Central State Local Redevelopment Authority, notified and gave us the papers, he thought that we had already signed an agreement with the Department of Behavioral Health and Developmental Disabilities giving us clearance to have the contents. On our end, we assumed that he had already cleared it with the department before notifying us about the collection. Miscommunication is universal. In summary, the state didn’t technically give the papers to us, so we have to send them back and see if we get permission to acquire them again.
To put this situation into technical terms, Special Collections was not certified for chain of custody to hold Rev. Cook’s papers. We lacked legal custody of the collection and have to return it back to the Central State Hospital Museum while we wait for clearance to repossess the items. Continue reading “See you later, Rev! (Maybe?)”